How to Delete or Inactivate a Pay Schedule

In this article:
How to Delete a Pay Schedule
How to Inactivate a Pay Schedule

Also check out, “How to Edit a Pay Schedule.”

How to delete a pay schedule

You may be able to delete a Pay Schedule if it meets both these conditions:

You do not have any employees assigned to the pay schedule. “See How to Assign Employees to a New Pay Schedule,” for more information.
You have not used the pay schedule in a payroll. If you have used the Pay Schedule in a payroll, you will be able to inactivate the pay schedule. Read “How to Inactivate a Pay Schedule,” for more information.

To determine if a pay schedule can be deleted go to Settings > Payroll Settings > Pay Schedules. On the Pay Schedule list, you will see a trash can if the Pay Schedule is eligible to be deleted.

Why don’t I see a trash can?
If the trash can icon isn’t visible, it indicates that either a pay schedule has been used in a payroll, or employees are still assigned to the pay schedule. See our help article, “How to Assign Employees to a New Pay Schedule” for more information.

Even though you can’t delete it, you can still inactivate a pay schedule to remove it from your active pay schedules list.

How to inactivate a pay schedule

Re-assign all employees from their existing schedule by going to their employee record Payroll > Employee List > {Select the employee name } > Pay Info.
- Select the new Pay Schedule or click “+ Add New” to create and assign the employee to a brand new pay schedule.
- Click Save.
Go to Settings > Payroll > Pay Schedules.
Select the Pay Schedule you want to inactivate.
Uncheck the “Active” box
- Why can’t I uncheck the active box? Before you can inactivate a Pay Schedule, you will need to re-assign all employees from the schedule first to a new pay schedule. See “How to Assign Employees to a Pay Schedule,” for more information.
Click “Save.”