Entering Bills From Your Vendors

In this article:
How to Enter a Bill for Later Payment
Post Bill Entry Actions

Background

There are several ways to enter and pay bills from your vendors.

• See the instructions below to enter a bill that you’ll pay later.
• If you want to enter and pay a bill in at the same time, check out the help article “How to Pay Bills From Your Vendors” to use a quickpay method.

How to Enter a Bill for Later Payment

1. Go to Accounting > Payables > Enter Bills
2. Choose Vendor or click “+Add New” to create a new vendor. 
3. Enter Bill Details
   • Add Statement Info
     • Statement number # (optional) 
     • Statement date
     • Due date
     • Purchase order # (optional)
   • Description (optional) 
4. Expense Assignment
   • Select an Expense Account (or applicable account)
   • Department (if applicable)
     • The department input will only show if you have departments set up. For more details, see Managing Accounting Departments.
   • 1099 Type – Select the 1099 Type for this line item.  
     • For more information, see our help article to learn which 1099 type to choose.
5. Enter the Bill Amount
6. Add additional Line Items (Optional) if you need to enter more line items click “+Add Line Item,” and fill in the corresponding information.
7. Enter comments (Optional)
8. Attach Files (Optional) by clicking “Attach Files,” at the bottom of of bill.
   • This feature is only available with Accounting Premium.
   • See Managing Your Receipts and Documents for details.
9. Save the Bill by clicking the “Save Bill” button.

Post Bill Entry Actions

After saving, a confirmation page will display. From here, you can:

• Delete: Remove the bill from records if it was added in error
• Edit: Update bill details if needed
• Void: Cancel the bill if entered incorrectly
• Attach files (Accounting Premium only)

These options are also accessible via the Bills report under Reports > Accounting > Vendor Reports > Bills.

Check out our help article, “How to Pay Bills from Vendors,” for your next steps.

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