Record a Vendor Past Payment in Accounting Software
If you have paid any vendors or contractors this year before using Patriot Software, you should update the payment history or previously paid invoices in the accounting software, so all amounts paid will be included on the 1099 if one is being distributed and to make sure your books have all historical data accurately entered.
Accounting > Payables > Record Past Payments
By default, the “Create an accounting entry in the software” box is checked to recorded all past payments as journal entries in the software. If you do not want an accounting entry for the transaction in the accounting software, just uncheck the box.
- Select the Payment Account (only shows if the “Create an accounting entry in the software” box is checked).
- Enter the Payment Type (only shows if the “Create an accounting entry in the software” box is checked.)
- Select the Vendor from the dropdown list, or click +Add New Vendor to create a new vendor record on the fly.
- Select the Payment or Check Date
- Enter the Reference number (optional)
- Select the “Account” the vendor payment should be recorded to (only shows if the “Create an accounting entry in the software box is checked)
- Enter the Amount of the update/correction.
- Enter a Comment, if desired.
- Select the 1099 Type from the dropdown list. If you’re not sure, see Which 1099 Type Do I Choose?,” and “Recording a Vendor Payment Made by Credit Card.”
- If you have set up departments, select a Department, if you have checked the “Create a an accounting entry to the software” box. For more details, see Managing Accounting Departments.
- To add more updates to this vendor and payment date, click the “Add line item” link at the end of the row, and enter the additional payment.
- Attach any files to keep your receipts or other documentation to this payment (Accounting Premium only)
- Click “Add Another Payment” if you would like to record an additional payment to a vendor for the Payment Account listed.
- Click “Record Payment” if you are finished.
- You will see a confirmation message that your payment has been saved with a summary of the payments you have recorded. The entry will also be recorded in your Vendor Payment History Report and will be included in the totals on Form 1099 if it is a 1099 payment.
- If you have checked the “Create an accounting entry in the software” box, this payment will also appear in your General Ledger report as a withdrawal from your selected account.
You will see a confirmation message that your payment has been saved. The entry will now appear in your Vendor Payment Report and will be included in the totals on Form 1099. If you have checked the “Create an accounting entry in the software” box, this payment will also appear in your General Ledger report as a withdrawal from your Checking account.
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