Employee Census Report

The Employee Census Report is available to payroll customers and gives a snapshot of your employees’ employment date information.  You can find this report under Reports > Payroll Reports > Employee Census.

Using the Employee Census Report

• You can show all statuses or only active, inactive, leave of absence, or terminated.
• The information on the employee census report includes:
  • Last Name
  • Middle Name
  • First Name
  • Title
  • Email
  • Home Phone Number
  • Cell Phone Number
  • Street Address
  • City
  • State
  • Zip Code
  • Social Security number – the screen view only shows the last four digits. The downloaded version can print the entire social security number, but you must re-authenticate with your multi-factor authentication for security purposes.
  • Birthdate
  • Hire Date
  • Current Status
  • Termination Date – Termination dates are only available through the HR Software or if you have Vestwell as a 401(k) provider. If an employee has more than one termination date in their Employee Status History, only the most recent one will appear in the census report.
  • Rehire Date – If an employee has more than one rehire date in their Employee Status History, only the most recent rehire date will appear in the census report.
  • YTD Hours Worked – (Year-to-date) Hours Worked
• Click any column header with an arrow to sort by that column.
• Download as a PDF or download a .csv file to view in a spreadsheet.
  • As mentioned above, you must reauthenticate your MFA to show whole social security numbers in a printed report. 

If you have a 401(k) plan with Vestwell, you will see a dropdown to run your Year End 401(k) Retirement Plan Census. For more details, see Vestwell 401(k) Plan Sponsors: How to Prepare for Year-End Discrimination Testing.

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