Payroll Help

Your Payroll Software questions answered here

Search for:

Payroll Help

New Employers

State Payroll Guide

Training Videos

Payroll Videos

Company Settings

New Users
Payroll Settings
Tax Settings
Direct Deposit Settings
Deductions Settings
Contributions Settings

Employee Maintenance

Managing Employee Info
Managing Time Off

Payroll Procedures

Entering Payroll History
Running a Payroll
Paying 1099 Contractors
Tasks/Edits/Corrections
Downloading & Posting W-2s
General Education
Retirement Plan Integrations

Reports

Payroll Reports
Tax Reports

General Questions

About Online Payroll

Account settings

General

Help For Other Products

Accounting
Time & Attendance
Human Resources
Payroll Tax Filing
Employee Portal
Contractor Portal
Mobile App
Help For Partners

Resources

Payroll Training

Alabama New Employer Information

Congratulations on your decision to become a new employer in Alabama! You will need the following things in place before you run your first payroll. For help registering your business in Alabama, check out our partner, CorpNet.

Federal and State Tax Accounts

Federal Tax Accounts:

Apply for an EIN View Details

Obtain an Employer Identification Number, (also known as an EIN or FEIN), for your business if you do not already have one.
The easiest way is to apply for an EIN with the IRS online. There is no cost to apply for an EIN.
To learn more about applying for an EIN, read our help article, “Your Step-by-step Guide on How to Apply for EIN”

Enroll in EFTPS View Details

Although it is not required, we recommend you enroll in the Electronic Federal Tax Payment System (EFTPS). You can easily register online. You will need to have this account to make tax payments online, or view payments made on your behalf by Patriot.
To find out more about EFTPS, please read our article, “What Is EFTPS?”

State of Alabama Tax Accounts:

Register With Alabama Department of Revenue View Details

Alabama new employers need to register with the Department of Revenue for a withholding tax account number for state income taxes (SIT).
You will need to file for the Combined Registration/Application available online. You will be directed to the My Alabama Taxes website. Click “Register a business/Obtain a new tax account number” if you have not already set one up. It will take 3-5 business days to obtain your account number.

Register With Alabama Department of Labor View Details

New employers in Alabama need to register with the Alabama Department of Labor for a state unemployment insurance (SUI) tax account number.
You can register online.

Get Your SUTA Rate View Details

Alabama’s new employer SUTA rate is 2.7% for 2024.
Employers in Alabama will receive a new SUTA rate every year from the Alabama Department of Labor.
To learn more about SUTA please read our article, “What Is SUTA Tax?”

Register Your Business for Any Local Taxes View Details

Alabama has many local income taxes. You will need to register with your local government if you do business in any of these localities: Attalla, Auburn, Bear Creek, Beaverton, Bessemer, Birmingham, Brilliant, Fairfield, Gadsden, Glencoe, Goodwater, Guin, Haleyville, Hamilton, Leeds, Lynn, Macon County, Midfield, Mosses, Opelika, Rainbow City, Red Bay, Shorter, Southside, Sulligent, Tarrant, and Tuskegee.

State-mandated Insurance:

Sign up for Workers’ Comp Insurance View Details

You must have workers’ comp insurance if you have 5 or more employees in Alabama. You can sign up for workers’ comp insurance through a private provider or state-operated fund. Learn more about workers’ comp requirements in Alabama here.
Patriot’s online payroll offers free pay as you go (PAYG) workers’ comp integration with our partner, NEXT Insurance. You can get a free quote with NEXT here.

Setting Up Your New Employee:

Fill Out Form I-9 View Details

Fill out the required Form I-9. This is a two-part form. The first section is to be filled out by the employee and the second section will be filled out by the employer. For more information, please read “Form I-9 In a Nutshell”
You must retain each employee’s completed Form I-9 as long as the individual works for you. For more information, please read “What Should Be in an Employee File?”

Have Employee Fill Out Federal Form W-4 View Details

Have your new employee fill out Form W-4, Employee’s Withholding Certificate, for federal income taxes.
For more information, read our help article, “What Is a W-4 Form, and What Is it Used for?”

Have Employee Fill Out State Form A-4 View Details

Have your new employee fill out the Alabama Withholding Certificate A-4 for Alabama state income taxes (SIT).

Report New Hires View Details

Report all new hires online with the Alabama Department of Labor within 7 days of the date of hire or rehire.
For more information, please visit the Alabama Department of Labor.

Meet Minimum Wage Requirements View Details

Be sure you have met the minimum wage requirements for the federal government. Alabama follows the federal minimum wage rate of $7.25 per hour.
By law, employers need to display the minimum wage poster for employees where they can read it.

Obtain Labor Law Posters View Details

Get annual posters and all federal, state, county, and city labor law updates with Patriot’s labor law poster store, powered by PosterElite!

Once you have all the necessary information, you will be able to set up your payroll for your business.

You will be required to keep employee payroll records for at least three years. For more information, please read our help article, “What Employers Should Know About Employee Payroll Records”

Let us know if you have any questions. We are here to help!

This is not an all-inclusive list for new employers. Please check with your state and federal government for full compliance.

Was this article helpful? *