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Florida New Employer Information

Congratulations on your decision to become a new employer in Florida! You will need a few things in place before you run your first payroll. For help registering your business in Florida, check out our partner, CorpNet.

Federal and State Tax Accounts

Federal Tax Accounts:

Apply for an EIN View Details

Your business will need to have an Employer Identification Number (also known as an EIN or FEIN), if you do not already have one.
The simplest way is to apply for an EIN with the IRS online. There is no cost to apply for an EIN.
To read more about applying for EINs, read our help article, “Your Step-by-step Guide on How to Apply for EIN”.

Enroll in EFTPS View Details

Although it is not required, we recommend you enroll in the Electronic Federal Tax Payment System (EFTPS). You can register online for the EFTPS.
To find out more about EFTPS, read our article, “What Is EFTPS?”

State of Florida Tax Accounts:

Register as a New Employer in Florida View Details

You will need to create an account with the Florida Department of Revenue for your state reemployment tax account (aka state unemployment insurance). You can register online.
If you have already registered with the Department of Revenue for other tax accounts, you will still need to go through the online registration to get a reemployment tax account.
Enroll your business in e-Services with the Department of Revenue. This will be helpful when filing your taxes or viewing any tax payments made on your behalf by Patriot if you are a Full Service Payroll customer.
If you have any questions, call the Florida Department of Revenue at 850-488-6800.

Find Your Reemployment Taxes (aka SUTA Rate) View Details

The Florida new employers reemployment tax rate is 2.7% for 2024.
New employers will stay at this rate for 10 quarters until liability can be established. The Reemployment Tax Rate Notice (RT-20) is mailed to each employer in December.
Employers must post the Reemployment poster for employees to read.
For more information, visit the Florida Department of Revenue website.
To learn more about SUTA tax, please read our article, “What Is SUTA Tax?”

State-mandated Insurance:

Sign up for Workers’ Comp Insurance View Details

You must have workers’ comp insurance if you have at least 4 employees in Florida. You can sign up for workers’ comp insurance through a private provider or state-operated fund. Learn more about workers’ comp requirements in Florida here.
Patriot’s online payroll offers free pay as you go (PAYG) workers’ comp integration with our partner, NEXT Insurance. You can get a free quote with NEXT here.

Setting Up Your New Employee:

Fill Out Form I-9 View Details

Federal law requires you and your employees to fill out Form I-9 for worker verfication in the USA. For more information, read “Form I-9 In a Nutshell”.
You will need to keep Form I-9 as long as the individual works for you. For more information, read “What Should Be in an Employee File?”

Have Employee Fill Out Federal Form W-4 View Details

Have your new employee fill out Form W-4, Employee’s Withholding Certificate, for federal income taxes (FIT).
For more information, read our help article, “What Is a W-4 Form, and What Is it Used for?“

Report New Hires View Details

As an employer, you are required by law to report any new employees you have hired. You can report new hires online with the Florida New Hire Reporting Center within 20 days from the date of hire or rehire.
To learn more about new hire reporting and employer responsibilities, read, “What Is New Hire Reporting?”

Meet Minimum Wage Requirements View Details

The minimum wage in Florida is $12.00 until September 29, 2023 when it increases to $13.00.
You must display the Florida minimum wage poster where your employees can read it.

Obtain Labor Law Posters View Details

Get annual posters and all federal, state, county, and city labor law updates with Patriot’s labor law poster store, powered by PosterElite!

Intimidated by this? Try our partner, CorpNet, for state tax registration! Once you have all the necessary information, you will be able to set up your payroll for your business.

Be sure you are keeping accurate payroll records. Federal law requires you to keep employee payroll records for a minimum of three years. To learn more, read our help article, “What Employers Should Know About Employee Payroll Records”

Let us know if you have any questions. We are here to help!

This is not an all inclusive list for new employers. There may be other state requirements that are not covered here. Visit the Florida Department of Revenue website for more information.

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