Missouri New Employer Information
Congratulations on your decision to become a Missouri new employer! You will need a few things in place before you run your first payroll.
For help registering your business in Missouri, check out our partner, CorpNet.
Federal and State Tax Accounts
Federal Tax Accounts:
- Although it is not required, we recommend that you register for this federal tax paying system. You can easily register online. This account will be helpful for you to make tax payments online, or view whatever tax filings have been made on your behalf by Patriot.
- To find out more about the EFTPS, please read our article, “What Is EFTPS?”
State of Missouri Tax Accounts:
- You can register your business online using the Online Business Registration. This application will be sufficient for both your withholding taxes, also known as State Income Taxes (SIT), and your Unemployment Taxes, also known as State Unemployment Insurance (SUI).
- Employers in Missouri will receive a State Unemployment Tax Assessment (SUTA) rate every year.
- The Missouri new employer SUTA rate is 2.376% in 2024 for most industries. The exception is as follows:
- New employers in the nonprofit sector use 1.00% for 2024
- To learn more about SUTA, please read our article, “What Is SUTA Tax?”
- Missouri does have some localities with income taxes. You will also need to register with your local government if your business is affiliated in Kansas City or St. Louis.
State-mandated Requirements:
- You must have workers’ comp insurance if you have at least 5 employees in Missouri. You can sign up for workers’ comp insurance through a private provider or state-operated fund. Learn more about workers’ comp requirements in Missouri here.
- Patriot’s online payroll offers free pay as you go (PAYG) workers’ comp integration with our partner, NEXT Insurance. You can get a free quote with NEXT here.
Setting Up Your New Employee:
- Missouri employers need to report new hires within 20 days of hire or rehire on either Form W-4 or an equivalent. Fax forms to 1-877-573-6172 or mail to:
- Missouri Department of Revenue
P.O. Box 3340
Jefferson City, MO 65105-3340
- For more information, please visit the Missouri Department of Social Services.
Once you have all the necessary information, you will be able to set up your payroll for your business.
You will want to keep all payroll records for at least three years. For more information, please read our help article, “What Employers Should Know About Employee Payroll Records.”
Let us know if you have any questions. We are here to help!
This is not an all-inclusive list for new employers. Please check with your state and federal government for full compliance.
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