Payroll Process Step 3 – Print Paychecks or Pay Stubs

In this article:

• How to Print Checks After Payroll
• Printing Options
• Steps to Print Paychecks or Pay Stubs
• Accessing Pay Stubs to Reprint After Payroll

Background

Once you click “Approve” in Step 2, your payroll is finalized. The final step is to print your paychecks or pay stubs. You can print them immediately or come back later to print.

Printing Options

When you download your checks or stubs, a PDF with one page per check/stub will open. 💡 Ensure your pop-up blocker is disabled.

1. Print Now
   • Select “Now” to download and print paychecks or stubs immediately.
   • Load your pre-printed check stock (for checks) or plain paper (for stubs) into your printer.
   • Print the PDF or save it for later.
2. No Printing Needed
   • Select this option if you don’t need to print at all.
3. Print Later
   • Access unprinted checks/stubs under Payroll > Payroll Tasks > Print Payrolls, along with other options. See Accessing Pay Stubs to Reprint After Payroll for more details.

Steps to Print Paychecks or Pay Stubs

💡There is separate printing for employees and contractors: Download and print these checks separately.

1. Enter the starting paycheck number.
2. Click Download and Print Paychecks to open a PDF.
3. Load pre-printed check stock and print or save the document.

To Handwrite Checks

1. Enter the starting check number for your handwritten checks (optional).
2. Click Download Paystubs Now to open a PDF.
3. Load plain paper to print stubs or save the file.
4. Handwrite live checks for the net pay amounts listed in the Check Summary section.

For Direct Deposit Pay Stubs

1. Click Download Direct Deposit Pay stubs to open a PDF.
2. Load plain paper to print vouchers or save the file.
3. When finished, click I’m Finished Printing.
4. If you want to print later, click I’ll Print Later.

Accessing Pay Stubs to Reprint After Payroll

You’ll be able to view paystubs after payroll is run on these places, and reprint them if needed.

Reprint employee checks

• Payroll > Payroll Tasks > Print Payroll
• Employee Record: Go to Payroll > Employee List > [Select Employee] > Paychecks. Filter by date range, then click View/Print for individual pay stubs.
• Payroll Register Report: Go to Reports > Payroll Reports > Payroll Register. Select date range and employee(s), then click Run Report. View or print pay stubs using the View/Print link.

Reprint contractor checks

• Payroll > 1099 Contractors > Print Contractor Checks
• Payroll > 1099 Contractors > Contractor List > [Select Contractor] > Payments
• Reports > 1099 Contractors > Contractor Payment History

Payroll Recorded in Accounting

If you use our Accounting Software and have chosen to record your payroll and/or tax activity in your Transaction Settings page, this information will appear in your General Ledger report under the Recorded Activity section.

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