Payroll Help

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Sending Approved Time Card Hours to Payroll

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After you have approved employee time cards, your next step will be to send them to the integrated payroll. When you click the button, “Send to Payroll,” the approved hours will automatically fill into the Payroll Entry sheet the next time you run payroll.

⚠️ Important: Once a time card has been sent to payroll and the payroll is completed, you can no longer edit that time card.

Steps to Send Time Cards to Payroll

1. Approve Time Cards

Before sending time to payroll, make sure all time cards with hours are approved.

  • Go to Payroll > Time and Attendance Tasks > Manage Time Cards.
    • The current pay period will be selected automatically. If you need to view or send time cards for a different pay period, select it from the dropdown.

You can approve time cards in either of these two places:

  1. On the Manage Time Cards page
    • Select time cards by checking the box next to the employee’s name. Use the header checkbox to select multiple employees at once.
    • Click the green checkmark to approve all selected time cards.
    • Click “Approve”
  2. Directly within each employee’s time card by clicking the employee name on the “Manage Time Cards” page

2. Click “Send to Payroll”

  • Once all time cards with hours are approved, click the green, “Send to Payroll” button at the bottom of the page.
  • If there are any unapproved time cards with hours, you’ll see a message asking you to approve them before continuing.

3. View Integrated Hours to Run Payroll

After clicking Send to Payroll:

  • You’ll be taken to Step 1: Enter Payroll.
  • The pay period dates and total hours from the approved time cards will be pre-filled automatically.
  • Continue with running a payroll as usual.

💡 Heads up: You can make changes to the hours in the payroll entry screen, but doing so will create a mismatch between the payroll record and the original time card. If you need to update the original hours after sending them to payroll, see our help article: Correcting Time Card Hours After Sending to Payroll.

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