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Record A Past Contractor Payment

If you have made a payment to contractors this year outside of using Patriot Software, you should update the contractor’s payment history in Patriot Software so all amounts paid will be included on their Form 1099.  You can record past payments for one contractor at a time.

If you only have Accounting and need to update payment history for a vendor, see Record a Vendor Past Payment.

To update contractor payment history in payroll:

Payroll > 1099 Contractors > Record Past Payments

  • If you have Patriot’s Accounting Software in addition to the payroll software you will see these additional fields:
    • “Create an accounting entry in the software” box. Select the Account this update should be posted to, if you have checked the “Create an accounting entry in the software” box (Payroll-only customers won’t see this.) Otherwise, leave the box unchecked.
    • Select Payment Account: The asset account used to pay the contractor from, i.e. bank account, bank card. (Payroll-only customers won’t see this.)
    • Select Payment Type: Cash, Debit Card, Check, ACH (Payroll-only customers won’t see this).
    • Select a Department if you wish to record this vendor payment to a department and you have checked the “Create an accounting entry in the software” box (Payroll-only customers won’t see this.) For more details, see Managing Accounting Departments.
  • Select the Contractor from the dropdown list.
  • Enter the Check Date.
  • Enter a Comment, if desired.
  • Select the 1099 Type from the dropdown list.  This determines which box on Form 1099 that the money will be reported.  If you’re not sure, see the IRS Instructions for Form 1099.
  • Enter the Amount update/correction.
  • To add more updates to this contractor click the “+Add Line Item” link and enter the additional payment.
  • Click “Add Another Payment” if you need to record additional payments.
  • Click “Record Payment” when you are finished.

You will see a confirmation message that your payment has been saved.  The entry will now appear in your Contractor Payment History Report and will be included in the totals on Form 1099.  

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